Compliance matrix
Every clause, the returnable it demands, and whether you can satisfy it today. Exportable so your director can sign off on the gaps.
Built for South African tendering
Submit tenders that survive the compliance check.
Upload the tender document. You get every mandatory and scored requirement mapped to a returnable, the gaps that would disqualify you flagged before the closing date, and a drafted submission pack built only from documents already in your evidence library.
- POPIA-aligned, your data stays in your workspace
- Priced in ZAR, VAT inclusive
- Pay monthly or per tender
T00001 · Static guarding services, 36 months
Buyer: Nelson Mandela Bay Municipality · Ref SCM/2026/041
Closes in
4d 06h
Requirement matrix
42 items · 1 hard stop
- C1.4Valid PSIRA registration certificateMet
- C2.1CSD registration report (MAAA number)Met
- C2.3SARS tax compliance PINMet
- C3.7B-BBEE sworn affidavit / certificateHard stop
- C4.23 x contactable reference letters1 of 3
- D1.1SBD 4 — declaration of interest (signed)Print & sign
Submission sections
- ✓Cover letter & bid form
- ✓Company profile & capacity
- ✓Method statement — guarding
- 4Pricing schedule (SBD 3.1)
- 5Returnables & appendices
Evidence register
- Documents on file
- 37
- Expiring in 30 days
- 2
- Missing for this bid
- 1
- Cost recorded
- R 214.80
Workbench view of the seeded demo tender included in every account.
What actually goes wrong
One missing certificate ends the bid
A lapsed tax clearance PIN or an unsigned SBD 4 gets you disqualified at the opening table, before anyone reads your method statement. The gap is usually known — it is just not written down anywhere.
The document arrives late and closes early
Two hundred pages, four annexures, a compulsory briefing and eleven days. Reading it properly and answering it properly compete for the same week.
Every bid is rewritten from scratch
The same company profile, the same capacity narrative, the same references — retyped from an old submission nobody can find, with numbers that no longer match your registrations.
From tender document to submission pack
Five steps, always in the same order. You approve at two points — the requirement matrix and the table of contents — and the rest runs off those decisions.
- 01
Upload the tender document
PDF or Word, straight from the portal. Buyer, tender reference, closing date, contract period and scoring split are read off the document and written onto the tender record — no retyping.
- 02
Get the requirement matrix
Every mandatory returnable and scored criterion listed with the clause it comes from. Anything that would disqualify you is raised as a hard stop while you can still fix it.
- 03
Approve the table of contents
One master submission structure in the buyer's order, with the sections and appendices they asked for. Nothing gets written until you sign it off.
- 04
Review drafted sections
Each section is drafted against your approved evidence — registrations, references, staff numbers, past submissions. A fact that is not on file is logged as a gap instead of invented.
- 05
Export the submission pack
QA checks the pack against the table of contents, then assembles it on your letterhead with cover page, index and page numbers. Government forms come out as a print-and-sign guide.
What you end up holding
Concrete artefacts you can hand to a director, a buyer or an auditor.
Evidence register
Your registrations and certificates in one place with expiry dates tracked. You get warned before a document lapses mid-bid, not after.
Branded submission pack
DOCX and PDF on your own letterhead, with cover page, index, page numbers and signature blocks in the buyer's required order.
Per-tender cost record
What each bid cost you to produce, recorded on the tender itself in rands. No surprise bill at month end.
Output exclusivity
If two of your clients chase the same tender, the system compares drafts and forces genuinely different answers. No two submissions read alike.
Past submission memory
Load previous bids once and later tenders draw on what your company has actually claimed and delivered before.
Under the hood
For the people who want the mechanics before they trust the output.
Governed phase order
- 1
Intake
Buyer, deadline, scope and scoring extracted. Tender ID assigned.
- 2
Matrix + TOC
Every mandatory and scored item mapped. Master TOC produced.
- 3
Strategy
Drafting order, win themes, compliance priorities, risk flags.
- 4
Drafting
Specialist agents draft only the sections the TOC assigns them.
- 5
Evidence
Every appendix mapped to a real document with a live status.
- 6
QA + Pack
Validated against the TOC. Nothing ships until QA signs off.
- 7
Final Pack
Assembled in TOC order with index, page numbers and cover.
Operating rules
- Zero fabrication
- No bidder facts, prices, certifications or declarations are invented. A fact missing from the verified evidence library is logged as a gap and the section stops.
- TOC-first
- The master Submission TOC is produced before any content is drafted. Every agent reads it first to know exactly which sections it owns.
- Client isolation
- Each client company has a fully separate record tree. One client's documents can never be used in another client's tender.
- Hard stops
- If a mandatory returnable is missing, a legal declaration unknown, or signatures absent, the system halts and logs a hard stop rather than working around the gap.
Specialist writers behind the pack
Each one is restricted to a defined slice of the submission and refuses to write outside it. You never have to think about them — this is just what is running.
- Intake AgentTender ID · Folder scaffold · Register entries
- Tender ClassifierTender class · Framework overlays · Complexity rating
- Requirement AnalystRequirement matrix · Missing information log
- TOC BuilderThe master submission TOC that every other agent obeys
- Proposal StrategistResponse strategy · Win themes · Drafting order
- Public Compliance AgentTOC Section 1 — mandatory forms, declarations, certificates
- Technical WriterTOC Section 2 — overview, staffing, methodology, SLA, training
- Pricing AgentTOC Section 3 — Schedules of Quantities, BOQs, pricing assumptions
- Evidence AgentTOC Section 4 (B-BBEE) · All appendices A–Z
- QA AgentCompleteness checklist · Red flags · Final readiness verdict
- Packager AgentSubmission index · Final bound document pack
Straight answers
- Is my company's information used to train anything?
- No. Your documents and drafts sit in your own workspace and are used only to answer your tenders. Nothing is shared between client companies, and nothing leaves your workspace to improve a shared model.
- What if a drafted section is wrong?
- Every section is traceable back to the evidence it used and the clause it answers, so you can check it. Where a fact is not on file the section stops and logs a gap instead of guessing — you fix it, then re-run that section.
- Do I pay monthly or per tender?
- Either. Take a monthly plan if you bid regularly across several client companies, or unlock a single tender when you only need one. All prices are in rands, VAT inclusive, paid by card, EFT or instant EFT.
- Does it work for private-sector RFPs?
- Yes. Municipal and organ-of-state bids get the SBD/MBD form handling and PPPFA overlays; private RFPs, EOIs and framework panels run through the same matrix and pack process without them.
- Can it fill in and sign government forms for me?
- Deliberately not. SBD and MBD forms must be printed and hand-signed by your director. You get a completed field guide and a print package instead of a computer-filled PDF that could be rejected.
- What do I need before I start?
- The tender document and your company's core registrations — CSD report, tax compliance PIN, B-BBEE proof, sector licences and a few references. The onboarding wizard walks you through loading them once.
Put your next bid through the desk
Unlock one tender for R2 450 if you want to see it work first, or run the Starter plan from R1 950 a month across every company you bid for. VAT inclusive, cancel any time.